Top 10 Questions to Ask Wedding Vendors at a Bridal Show

Chloe Hart
May 29th, 2025
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If you’re heading to a bridal show (especially for the first time), it can feel like a lot—booths everywhere, info overload, and a hundred smiling vendors asking “How can I help you?”

But don’t stress. Showing up with a few solid questions in your back pocket can make the experience way more productive—and way less overwhelming.

Here are 10 questions you definitely want to ask when chatting with wedding vendors at the Carolina Weddings Show:

1. What’s included in your packages?

Don’t assume anything. Make sure you know what’s bundled vs. what’s an add-on.

2. How far in advance do we need to book?

Some vendors book out a year+ in advance. It’s better to know early than scramble later.

3. Do you have our wedding date available?

This one’s obvious—but you’d be surprised how many people forget to ask in the moment!

4. How much is the deposit, and when is the balance due?

Budgeting becomes easier when you know what’s due and when.

5. Can you work within our budget?

Don’t be afraid to ask. Many vendors can customize options to match your needs.

6. Have you worked at our venue before?

It’s a bonus if they know the layout, staff, lighting, or logistics of your location.

7. What’s your backup plan if something goes wrong?

This is especially important for outdoor vendors, DJs, planners, and transportation.

8. Can you share references from other couples?

A good vendor will happily point you to reviews, photos, or past clients.

9. When will we receive the final products?

Whether it’s photos, videos, flowers, or cake—timing matters.

10. Do you offer any discounts if we book at the show?

You never know unless you ask—and some vendors offer serious show-only perks!

Pro Tip: Bring a small notebook, or use your phone notes to jot down answers as you go. You’ll thank yourself later.

Planning a wedding doesn’t have to be overwhelming—and when you show up prepared, it becomes a whole lot more fun.

🎟️ Ready to put these questions to use?

Get your free tickets to the next Carolina Weddings Show at CarolinaWeddingsShow.com

Talk to vendors, get answers, and maybe even walk out with a few things officially booked!

Until next time…Chloe

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Carolina Weddings Show Exhibitor Agreement

Presented by Felder Family Enterprises, LLC

6002 Olson Drive, Durham, NC 27712

(919) 500-3494 | info@carolinaweddingsshow.com

By submitting payment the exhibitor acknowledges and agrees to the following terms and conditions for participation in the Carolina Weddings Show managed by Felder Family Enterprises, LLC.

Submission of payment constitutes acceptance of exhibitor space and a binding agreement between the exhibitor and Felder Family Enterprises, LLC (dba Carolina Weddings Show). The individual submitting payment affirms they are authorized to act on behalf of the business or organization.

A non-refundable deposit is required at time of reservation. The balance is due 30 days prior to the show date. Invoices will be sent primarily via PayPal. Unless otherwise arranged your balance will be automatically charged to the credit card or PayPal account on file. Late payments will incur fees. By submitting payment the exhibitor authorizes Felder Family Enterprises to charge the card or account on file in accordance with these terms.

By submitting payment the exhibitor grants permission to Felder Family Enterprises, LLC to use their business name, logo, and publicly available images including from websites or social media for promotional purposes related to the Carolina Weddings Show. This includes use in advertisements, social media posts, and printed or digital marketing materials.

If the event is canceled postponed or relocated due to circumstances beyond Felder Family Enterprises’ control including but not limited to severe weather, natural disasters, public health restrictions, venue closures, utility failures, labor disruptions, acts of God, or other force majeure, the exhibitor’s registration will automatically transfer to a future Carolina Weddings Show of equal or greater value. No refunds will be issued under these circumstances.

All cancellations must be submitted in writing. The deposit is non-refundable. If cancellation occurs within 60 days of the event all payments made are non-refundable and non-transferable. No credit or deferment will be issued for no-shows.

Felder Family Enterprises, LLC including its owners, employees, contractors, and affiliates shall not be held liable for any injury, loss, damage, or delay associated with participation in the show. Felder shall not be liable for indirect, incidental, or consequential damages of any kind. Exhibitor agrees to indemnify, defend, and hold harmless Felder Family Enterprises from any and all claims, damages, liabilities, legal fees, or losses arising from their participation, displays, staff, products, services, or conduct during the event.

Exhibitors are solely responsible for their property, displays, and any insurance coverage they deem necessary. Felder Family Enterprises does not provide insurance coverage and is not responsible for theft, loss, or damage to exhibitor property.

Felder Family Enterprises does not guarantee a specific number of attendees, leads, or sales. Participation is at the exhibitor’s sole commercial discretion and risk.

This agreement is governed by the laws of the State of North Carolina. Any disputes will be resolved in Wake County courts or via arbitration if mutually agreed.

Thank you for partnering with the Carolina Weddings Show. We’re excited to help showcase your business and create a successful event for everyone involved. Please contact us anytime at (919) 500-3494 or info@carolinaweddingsshow.com with questions.