Questions to Ask Your Photographer, DJ, and Planner at a Wedding Expo (From The Experts)

Seth Felder
August 25th, 2025
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Planning a wedding means making a lot of big decisions, and your vendors will shape the day more than almost anything else. That’s why wedding shows like the Carolina Weddings Show are so valuable — you get to meet photographers, DJs, planners, and dozens of other pros in one place.

But how do you make the most of your time at the show? Go in prepared with smart questions so you can compare options and feel confident in who you choose. Here are the top questions to ask each type of vendor when you meet them at the expo.

📸 Questions to Ask a Wedding Photographer

What’s your style? (Candid, posed, documentary, editorial?)
Can I see full galleries from real weddings? Not just highlight reels.
Do you include engagement sessions in your packages?
How do you handle low-light venues or rainy days?
Who will actually be shooting my wedding day? (The person at the booth, or an associate?)
What is included in your pricing — and what costs extra?

👉 Pro Tip: Bring your wedding date and venue details so you can quickly confirm availability.

🎶 Questions to Ask a Wedding DJ or Entertainment Company

What makes your DJ team different from others?
Can you customize the playlist to our style?
Do you also MC (emcee) the event and handle announcements?
How do you keep the dance floor full if guests aren’t dancing?
What equipment do you provide — lights, sound, backup gear?
Do you have reviews or references from past couples?

👉 Pro Tip: Pay attention to their energy at the booth. A DJ who’s fun and approachable there will likely bring the same vibe to your reception.

📋 Questions to Ask a Wedding Planner or Coordinator

What level of service do you offer? (Full planning, partial planning, day-of coordination?)
Have you worked at our venue before?
How many weddings do you typically take on per month?
How do you communicate with clients — email, calls, planning software?
Do you help manage the budget and vendor contracts?
What’s your backup plan if you can’t be there the day of?

👉 Pro Tip: Notice how well they listen. A great planner will ask about your vision before pitching their packages.

📝 Final Takeaway

The Carolina Weddings Show is your chance to compare vendors side by side in a single afternoon. Don’t be shy — ask questions, take notes, and collect business cards. The more you learn, the easier it will be to picture who fits your style and budget.

🎟️ Ready to put these questions to work? Join us at the Carolina Weddings Show in:

Winston-Salem – August 17, 2025, at the Fairgrounds
Greensboro – August 31, 2025, at the Greensboro Complex

Get your tickets at carolinaweddingsshow.com and meet the best vendors in North Carolina all in one place!

See you soon, Seth & Jenna

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Carolina Weddings Show Exhibitor Agreement

Presented by Felder Family Enterprises, LLC

6002 Olson Drive, Durham, NC 27712

(919) 500-3494 | info@carolinaweddingsshow.com

By submitting payment the exhibitor acknowledges and agrees to the following terms and conditions for participation in the Carolina Weddings Show managed by Felder Family Enterprises, LLC.

Submission of payment constitutes acceptance of exhibitor space and a binding agreement between the exhibitor and Felder Family Enterprises, LLC (dba Carolina Weddings Show). The individual submitting payment affirms they are authorized to act on behalf of the business or organization.

A non-refundable deposit is required at time of reservation. The balance is due 30 days prior to the show date. Invoices will be sent primarily via PayPal. Unless otherwise arranged your balance will be automatically charged to the credit card or PayPal account on file. Late payments will incur fees. By submitting payment the exhibitor authorizes Felder Family Enterprises to charge the card or account on file in accordance with these terms.

By submitting payment the exhibitor grants permission to Felder Family Enterprises, LLC to use their business name, logo, and publicly available images including from websites or social media for promotional purposes related to the Carolina Weddings Show. This includes use in advertisements, social media posts, and printed or digital marketing materials.

If the event is canceled postponed or relocated due to circumstances beyond Felder Family Enterprises’ control including but not limited to severe weather, natural disasters, public health restrictions, venue closures, utility failures, labor disruptions, acts of God, or other force majeure, the exhibitor’s registration will automatically transfer to a future Carolina Weddings Show of equal or greater value. No refunds will be issued under these circumstances.

All cancellations must be submitted in writing. The deposit is non-refundable. If cancellation occurs within 60 days of the event all payments made are non-refundable and non-transferable. No credit or deferment will be issued for no-shows.

Felder Family Enterprises, LLC including its owners, employees, contractors, and affiliates shall not be held liable for any injury, loss, damage, or delay associated with participation in the show. Felder shall not be liable for indirect, incidental, or consequential damages of any kind. Exhibitor agrees to indemnify, defend, and hold harmless Felder Family Enterprises from any and all claims, damages, liabilities, legal fees, or losses arising from their participation, displays, staff, products, services, or conduct during the event.

Exhibitors are solely responsible for their property, displays, and any insurance coverage they deem necessary. Felder Family Enterprises does not provide insurance coverage and is not responsible for theft, loss, or damage to exhibitor property.

Felder Family Enterprises does not guarantee a specific number of attendees, leads, or sales. Participation is at the exhibitor’s sole commercial discretion and risk.

This agreement is governed by the laws of the State of North Carolina. Any disputes will be resolved in Wake County courts or via arbitration if mutually agreed.

Thank you for partnering with the Carolina Weddings Show. We’re excited to help showcase your business and create a successful event for everyone involved. Please contact us anytime at (919) 500-3494 or info@carolinaweddingsshow.com with questions.